How to Claim School Student Accident Ex-Gratia in Odisha
Based on: Notification No. 23012 Date 03-09-2026
If your child unfortunately meets with an accident on the way to school, inside school premises, or during a school-sponsored activity, medical costs and trauma can strain your family, the Government of Odisha provides financial relief under the School & Mass Education Department to support families facing student injury, permanent disability, or accidental death. Knowing the exact entitlements and submission process ensures you receive the sanctioned assistance without delays.
The short answer
The Odisha Government provides ex-gratia financial assistance of Rs. 2,00,000 in the event of unfortunate accidental death or permanent disability of a school student. For non-fatal accidents requiring hospitalisation, the scheme provides incidental travelling charges up to Rs. 10,000 for District Headquarters Hospital admissions exceeding 3 days, and up to Rs. 30,000 when shifted out of the district to a higher medical facility. All medical treatment charges in Government Hospitals are provided free of cost.
What the rule actually says
The School & Mass Education Department notified the revised scheme guidelines vide Notification No. 23012 Date 03-09-2026, superseding earlier instructions issued under Letter No. 468 dated 25.03.2015:
"The scheme will be called 'Payment of ex-gratia grant to students from Ex-Gratia Fund'. The scheme will be applicable to all the girls' and boys' students of Shishu Vatika to Class XII of Government, Government Aided Schools & Schools under the Odisha Adarsha Vidyalaya Sangathan (OAVs) & Odisha Mining Adarsha Vidyalaya (OMAVs) functioning under the School & Mass Education Department."
The notification specifies that ex-gratia is payable for road accidents while travelling to and from school, accidents within school buildings, food poisoning from mid-day meals (PM POSHAN), or accidents occurring during any school-related activity.
Who is eligible
All enrolled boys and girls from Shishu Vatika up to Class XII in Government schools, Government-aided schools, Odisha Adarsha Vidyalayas (OAVs), and Odisha Mining Adarsha Vidyalayas (OMAVs) are covered.
The permissible amounts and mandatory documentation are fixed by the notification:
| Sl. No. | Accident Nature & Circumstances | Ex-Gratia Amount | Required Documents (in Triplicate) |
|---|---|---|---|
| (i) | Death or Permanent disability due to road accident on the way to/from school, accident inside school building, mid-day meal food poisoning, or school-related activity | Rs. 2,00,000/- | 1. FIR 2. Detailed enquiry report of DEO 3. Report of CDMO (for permanent disability) |
| (ii) | Major accident requiring shifting out of the district to a better Hospital or Medical College | Up to Rs. 30,000/- (incidental travel charges) | Report of BEO / DEO and Recommendation of the Chief Medical Officer |
| (iii) | Accident where the child is admitted to the District Head Quarter Hospital (DHH) requiring care for more than 03 days | Up to Rs. 10,000/- (incidental travel charges) | Report of the BEO / DEO and Recommendations of Medical Officer |
Medical treatment costs in Government hospitals are completely free and met through Ayushman Bharat, the Chief Minister's Relief Fund (CMRF), Red Cross, or other existing government healthcare schemes.
What you need to do
To apply for the relief grant, follow these steps with your child's school administration:
- Notify the School Immediately: Inform the Headmaster (HM) or Principal of the school as soon as the accident occurs so they can initiate an immediate field enquiry.
- Fill Annexure-I (Application Form): The parent or legal guardian must complete the prescribed application form containing: - Student's name, age, and home address. - Name and location of the school. - Parent or guardian details along with active Bank or Post Office account details. - Date, place, and brief narrative of the incident. - Treatment details, names of hospitals, and admission dates with medical certificates.
- Gather Enclosures in Triplicate: Submit three copies of all hospital discharge summaries, medical certificates, and the police FIR (mandatory for road accidents and fatal incidents).
- School Submission: The Headmaster signs with seal and transmits the proposal and enquiry report to the District Education Officer (DEO) through the Block Education Officer (BEO).
- Collector Sanction: The Collector examines the DEO's inquiry and recommendations, verifies the next of kin, and issues the formal financial sanction order.
Ensure that all medical certificates clearly state the exact admission duration and referral reasons to avoid objections during administrative verification at the Collectorate.
Frequently asked questions
Which schools and classes are covered under the Odisha student accident ex-gratia scheme?
The scheme covers all girl and boy students from Shishu Vatika to Class XII studying in Government schools, Government-aided schools, Odisha Adarsha Vidyalayas (OAVs), and Odisha Mining Adarsha Vidyalayas (OMAVs).
What is the ex-gratia amount for fatal accidents or permanent disability?
A sum of Rs. 2,00,000 is sanctioned to the parents or next of kin in the event of death or permanent disability resulting from a school-related accident, road accident during transit, or mid-day meal food poisoning.
How much travel assistance is provided if a student is treated at a District Hospital?
If a student is admitted and treated at the District Head Quarter Hospital for more than 3 days, up to Rs. 10,000 is provided towards incidental travelling charges, while medical treatment remains free.
Who is the competent sanctioning authority for student ex-gratia claims?
The concerned District Collector sanctions the ex-gratia payment after confirming the facts and verifying the enquiry report submitted by the District Education Officer (DEO).